The 6 Best Printers for Remote Workers of 2026, Ranked & Reviewed

Our verdict: The lowest running cost for daily work, with copy and scan.

The Brother DCP-L2640DW fits the way most remote workers print: invoices, contracts, the odd form, often unannounced. It is a wireless compact monochrome laser with duplex printing, copy and scan, mobile printing, Alexa support and a Refresh subscription trial, in the $200 to $500 band. Dry toner lasts through long idle spells, so the first page after a quiet month prints cleanly.

It ranks first because toner holds up far better than ink for steady daily printing. It also sits above the HL-L2405W by adding a scanner and copier, for a higher cost.

Buy it for a desk where documents are the daily load. The caveat is color: it prints black and white only, so presentations and marketing pages need another printer, and the price band is the highest in this ranking.

Type

Mono laser

Functions

Print, copy, scan

Duplex

Yes

Price band

$200-500

Our verdict: Print, scan, copy and fax with a document feeder.

HP's OfficeJet Pro 8139 is the all-in-one for people who handle paper. It is a wireless color inkjet with print, scan, copy and fax, an automatic document feeder, duplex printing and a 1-year Instant Ink trial, in the $100 to $200 range. The feeder is the practical gain: a ten-page contract scans in one go, without lifting the lid ten times.

It ranks second because it is the only pick with both a feeder and fax, and it gives color that the lasers cannot. Against the DCP-L2640DW, ink costs more over time than toner.

Buy it if you scan multipage documents regularly or still need fax for a client. The caveat is idle behavior: if you print only a few pages a month, ink may dry out, and the cleaning cycles waste ink. Heavy, steady printing suits the laser better.

Type

Color inkjet

Functions

Print, scan, copy, fax

Feeder

Auto document feeder

Price band

$100-200

Our verdict: Color printing from refillable ink tanks, with no cartridges.

The Epson EcoTank ET-2800 is the color choice for occasional jobs. It is a wireless color all-in-one with cartridge-free refillable ink tanks, and it prints, scans and copies, in the $100 to $200 range. Bottled ink costs far less per page than cartridges, which matters when a color presentation is a rare but large print job.

It ranks third because tanks lower ink cost for occasional color, while the body is larger than a compact laser.

Buy it for workers who print color slides and reports now and then. The caveat is space: leave desk room for the tanks, and note there is no document feeder, so multipage scanning means the glass.

Type

Supertank inkjet

Functions

Print, scan, copy

Ink

Refillable tanks

Price band

$100-200

Our verdict: A simple laser for printing text and nothing else.

Brother's HL-L2405W is the printer for people who only need text. It is a wireless compact monochrome laser with mobile printing, Alexa support and a Refresh subscription trial, in the $100 to $200 range. It prints, and that is it, which keeps the machine small and the setup simple.

It ranks fourth because it lacks the scanner and copier of the DCP-L2640DW, though it costs a band less. Single-function printers also have fewer parts to fail.

Buy it if you print only: reports, labels, shipping forms. The caveat is a hard limit: if you ever scan a receipt or copy an ID, you will need another device or a phone app, so pick the DCP-L2640DW or an all-in-one if that matters to you.

Type

Mono laser

Functions

Print only

Output

Black and white

Price band

$100-200

Our verdict: Scan, copy and fax with a feeder at a low price.

The Epson Workforce WF-2930 is the budget office. It is a wireless all-in-one inkjet with print, scan, copy and fax, an automatic document feeder, duplex printing and a 1.4 inch color display, in the $50 to $100 range. A feeder and fax at this price are unusual, and the compact design suits a crowded desk.

It ranks fifth because cartridge ink costs more over time than the EcoTank models, though the low entry price is attractive. The small display shows menus but little guidance.

Buy it for a budget home office that needs office functions without the investment. The caveat is running cost: heavy printers will spend more on cartridges than the savings, so consider a tank model such as the ET-2800 if volume is high. Light users get the best value.

Type

Inkjet

Functions

Print, scan, copy, fax

Feeder

Auto document feeder

Price band

$50-100

Our verdict: Two years of ink included, but 2.4GHz Wi-Fi only.

HP's Smart Tank 5101 attacks the ink problem. It is a wireless refillable all-in-one with print, scan and copy, two years of ink included and a cartridge-free tank design, in the $100 to $200 range. For a worker who prints weekly, two years of ink means the running cost is effectively prepaid.

It ranks last for one reason: it supports 2.4GHz wireless only, which can be a problem on modern routers or networks set to 5GHz only. It also lacks a document feeder.

Buy it if you want to forget about ink for two years. The caveat is the router: check your network band first, and confirm a dual-band setup exists. If your home network is 5GHz only, the printer will not connect.

Type

Refillable tank

Functions

Print, scan, copy

Ink

2 years included

Wi-Fi

2.4GHz only