The 7 Best Printers for Small Businesses of 2026, Ranked & Reviewed

Our verdict: A compact mono laser that prints, copies and scans with automatic two-sided output.

The DCP-L2640DW is a wireless monochrome laser multifunction with automatic duplex printing, plus copy and scan. A laser fuses dry toner, so black text prints cheaply and does not smear, and the compact body suits a shared desk or counter. Automatic duplex halves paper use on contracts and statements.

It ranks first because most small business paper is black text, and a laser keeps the per-page cost low while the scanner covers day-to-day digitising. The HL-L2405W is cheaper but prints only, and the colour laser lacks scan and copy.

Buy it for a law office, accounting firm or other text-heavy service. The caveats: no colour printing, and the $200 to $500 upfront price is above the budget models. If clients expect colour handouts, add a colour device.

Technology

Monochrome laser

Functions

Print, copy, scan

Duplex

Automatic

Price bucket

$200-500

Our verdict: Professional color pages at up to 19 per minute with duplex and a 250-sheet tray.

The HL-L3220CDW is a laser that prints in colour at a rated up to 19 pages per minute, holds 250 sheets in its tray, and flips pages itself for two-sided jobs. It handles wireless and mobile printing, and is built for daily professional office use. Colour laser toner dries on the page, which resists smudging on brochures and listings.

It ranks second because colour laser output looks sharp for client-facing documents, but it is print only, and a full toner set is costly. The DCP-L2640DW scans and copies, which this model cannot.

Buy it for design studios, real estate offices and agencies that print colour handouts. Skip it if you also need scanning. The caveat is toner cost: four cartridges add up, so check the page yield before you buy.

Technology

Color laser

Speed

Up to 19 ppm

Tray

250 sheets

Duplex

Automatic

Our verdict: A color inkjet with an automatic document feeder, fax and duplex.

The OfficeJet Pro 8139 is an inkjet that prints, scans, copies and faxes, with an automatic document feeder and automatic duplex. The feeder lets you scan a stack of multi-page originals without placing each sheet. A one-year Instant Ink trial is included, and it prints in colour.

It ranks third because the feeder and fax make it the most complete office tool in the $100 to $200 bucket. Compared with the Brother lasers, the ink costs more per page and the engine is slower.

Buy it for an office that still faxes and scans stacks of paper. Skip it if you print mostly black text in volume. The caveat: inkjet cartridges add up, so the low sticker price hides a higher running cost than the DCP-L2640DW over a year of steady use.

Technology

Color inkjet all-in-one

Functions

Print, scan, copy, fax

Feeder

Automatic document feeder

Price bucket

$100-200

Our verdict: A refillable ink tank that suits steady color printing.

The ET-2400 swaps cartridges for a refillable ink tank. It prints, scans and copies in colour over wireless, and bottled ink refills are included in the box. Refilling from bottles costs far less per page than buying cartridges, which is why tank printers suit steady colour volume.

It ranks fourth because tank economics pay off only with regular printing, and it has no document feeder or fax like the OfficeJet Pro 8139. For the right volume, though, running costs drop sharply. Its price falls between $100 and $200.

Buy it for an office printing colour regularly. Skip it if you print only a few pages a week, because ink in the tank can dry out. The caveat: scanning is by flatbed only, so multi-page originals take time.

Ink system

Refillable tank

Functions

Print, scan, copy

Output

Color

Price bucket

$100-200

Our verdict: Ink tank economics with a document feeder, fax and two years of ink supplied.

The Smart Tank Plus 651 uses an ink tank system and ships with two years of ink. It adds an automatic document feeder plus fax, scan, copy and print, and a higher-capacity tank design is meant for sustained volume. Mobile printing support is included.

It ranks fifth because it combines the low-cost refills of the Epson with the feeder and fax the Epson lacks, but it costs more, in the $200 to $500 bucket, and has a larger body.

Buy it if you want ink tank savings with full office features. Skip it if you want the cheapest printer to buy. The caveat: the upfront cost is high, so the savings arrive only after enough pages. Two years of bundled ink soften that, but only for a busy office.

Ink system

Tank, 2 years of ink included

Feeder

Automatic

Functions

Fax, scan, copy, print

Price bucket

$200-500

Our verdict: A small mono laser that only prints, and does it dependably.

The HL-L2405W is a wireless monochrome laser that handles printing only, with mobile printing and a compact chassis. It prints at a low per-page cost, as lasers do, and sits in the $100 to $200 bucket.

It ranks sixth because it lacks the scan and copy functions of the DCP-L2640DW, and no automatic duplex is listed. It is a cheaper way to get text onto paper.

Choose it if you already have a separate scanner and only need dependable black text. Skip it if you want one machine to do everything. The caveat: without scanning, a signed contract needs another device, and two-sided output may be a manual job. For most offices, the extra spend on the DCP-L2640DW buys back time.

Technology

Monochrome laser

Functions

Print only

Wireless

Yes, with mobile printing

Price bucket

$100-200

Our verdict: A cheap all-in-one with a feeder, duplex and fax for light use.

The WF-2930 packs a document feeder, two-sided printing, fax, scanning and copying into a colour inkjet body, with a 1.4 inch colour display. It uses cartridges and costs $50 to $100.

It ranks last because cartridges make it costly if volume rises. For a home-based business with occasional printing, though, it offers the most features per dollar here. A feeder and fax at this price are unusual.

Buy it for a very small operation that prints only now and then. Skip it if you print more than occasionally. The caveat: cartridge costs can quickly exceed the savings on the printer, so watch the page yield, and ink left idle can dry out.

Technology

Color inkjet all-in-one

Feeder

Automatic

Duplex

Automatic

Price bucket

$50-100